Because it is often assumed that putting up an employee intranet is a long, arduous process best handled by computer professionals. Companies frequently spend thousands of dollars building up specialized employee intranets.
And this is because many employee intranet systems are extremely complex and need extensive setup and upkeep.
More firms abandon previous intranet models in favor of staff applications (such as the employee portal app) that act as mobile intranets. These applications can accomplish everything your old employee intranet does, plus they’re easier to set up, utilize, and customize. The essentials of creating an employee intranet:
Let’s take a step-by-step look at setting up a workplace intranet, from selecting a system to implementing it.
1. Determine whatever features you require.
What are the essential objectives for your internal communications software strategy? Perhaps your objective is to establish usable collaboration areas for staff who don’t receive much face contact. Alternatively, you may require a method to keep frontline personnel interested and informed throughout the day. The issue is, how strong should your employee intranet be?
2. Determine what features you require.
Now is the moment to go beyond what you need to know to determine what type of additions or unique features might be useful. For example, when your employee intranet resembles a social networking platform, employees are more inclined to utilize it.
You will automate business activities once it is linked with the other applications you already use. Make a wish list before you begin looking into intranet choices.
3. Talk to your coworkers
Intranet is one of the most effective collaboration solutions. Because your employees will be utilizing whatever system you pick, why not include them in the process? Inquire about the features and tools they would want to have. Inquire about the features and tools they’d like to see on your company’s intranet. You might be surprised by their responses!
The best intranet service provider offers workforce-friendly engagement capabilities in addition to typical intranet tools that you can use to inspire your workers, assist them in growing in their jobs, expressing their thanks, and make communication a two-way street. The intranet allows you to create unique micro apps that help you address employee problems and digitize paper-based operations formerly.
4. Select the most appropriate intranet software.
There are various features available, ranging from custom-built choices to cloud-based solutions. There are plug-and-play intranet solutions for departments and industries. The best intranet is designed expressly for firms with frontline employees who don’t always have access to a company email. That is, rather than being static and desktop-based, our platform is mobile-first. We’re ideal for firms in the transportation, logistics, healthcare, and retail industries, among others. Some platforms are simple, while others are as sophisticated as your favorite entertainment websites.
This is a process that should not be rushed! Allow yourself time to investigate your alternatives and rank them according to their user-friendliness, functionality, security, pricing, and support.
5. Establish a use policy.
Because software switching takes time and having to track information is inconvenient, it’s a good idea to retain as many crucial papers on your employee intranet as feasible. Make sure your company’s intranet has a clear policy detailing what sorts of information can be shared. A study of previous communication difficulties can assist you in determining what information must be included in your employee intranet app moving ahead and what information should be maintained elsewhere.
Ensure you’re measuring the use and responding to comments after your employee intranet is up and running. Suppose one person is having difficulty adapting to or utilizing the system. In that case, the chances are that others in your company are having similar issues but have not spoken out. Find out why folks aren’t signing in every day and remedy the problem. If employees aren’t using your corporate intranet for certain duties, make sure they know the capabilities or create a micro-app that simplifies those chores.
These adjustments may take some time to implement — and may become an ongoing element of your internal communication tactics — but you will eventually have a system in place that keeps employees more engaged and productive.
Eric Desuza
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